Challenges
A global asset manager faced continuous operational challenges in managing Requests for Proposals (RFPs). With large volumes of information spread across diverse systems and document formats, their RFP teams struggled to search, compile, and respond efficiently, causing delays and missed opportunities.
Solutions
To address these issues and optimize the comprehensive process, Straive implemented an AI-powered RFP Response Management System, which helped with:
- Centralized knowledge base – Migrated scattered content into structured Azure Table Storage for improved accessibility and searchability.
- Robust document ingestion – Built pipelines to easily handle diverse formats (PDFs, Word, Excel, HTML) and large files.
- Hybrid intelligent search – Integrated Azure Cognitive Search and LangChain for advanced querying using semantic and keyword-based techniques.
- Citation-based response generation – Azure Document Intelligence and LLMs were used to extract relevant citations and auto-generate precise answers
- Conversational interface – Developed an intuitive chatbot that supports document upload, question input, and interactive Q&A with history tracking
- Search optimization – Employed Cohere re-ranker and parallel processing to deliver faster, more accurate results.
Impact
- 80% improvement in search accuracy through centralized data and hybrid search capabilities.
- Reduction in response turnaround time from several hours to just a few minutes.
- Improved productivity by freeing up RFP writers from manual tasks and enabling faster, high-quality responses.
- Scalable, efficient workflows that handle growing volumes and support team collaboration.
About Us
At Straive, we operationalize data analytics and AI for global enterprises. We leverage our unique people-process-tech framework to build the best-of-breed data analytics & AI solutions. By operationalizing this solution into your core workflow, we deliver real-world measurable impact and better ROIs through a combination of higher efficiency, elevated experiences, and enhanced revenues.
For more information about our services and how we can help you operationalize data analytics and AI, please visit our website: www.straive.com contact us at contact@straive.com.
