Job Description

Key Responsibilities:

1. Administrative Support:

   • Assist in managing daily operations of the FMG team.
   • Coordinate and schedule maintenance activities, inspections, and repairs.
   • Update and maintain technical documentation, including equipment logs, service contracts, and safety records.
   • Handle inquiries from tenants, building occupants, and vendors related to facilities maintenance and services.
   • Prepare and maintain reports for internal stakeholders (e.g., monthly maintenance summaries, asset tracking).
   • Manage facility-related records and documentation, ensuring compliance with company policies and industry standards.

2. Technical Support:

   • Assist in tracking and managing the maintenance of technical systems (HVAC, electrical, plumbing, etc.).
   • Help ensure that all building systems and equipment are in good working order and comply with relevant regulations.
   • Work with senior technical staff to identify and resolve issues with systems or equipment.
   • Support inventory control of spare parts and materials, ensuring adequate stock levels for ongoing operations.

3. Vendor and Contractor Management:

   • Assist in managing relationships with external service providers and contractors.
   • Track contractor performance and ensure that all work meets required standards and timelines.
   • Maintain records of service contracts and vendor agreements.

4. Health & Safety Compliance:

   • Ensure that all maintenance activities comply with health, safety, and environmental regulations.
   • Support the implementation of safety audits, risk assessments, and corrective action plans.
   • Assist in emergency preparedness planning and testing of systems, including fire safety drills and evacuation procedures.

5. General Facilities Support:

   • Help maintain cleanliness and order in facilities, ensuring that all spaces are compliant with building regulations and company policies.
   • Assist in the set-up and configuration of spaces for different purposes (e.g., meeting rooms, events).
   • Coordinate minor repairs or adjustments to office equipment, fixtures, and furniture.

Key Skills & Qualifications:

• Education:

  • High school diploma or equivalent required.
  • Technical certification in facilities management or a related field (e.g., HVAC, electrical, plumbing) is a plus.

• Experience:

  • 1-2 years of experience in administrative or technical support roles, preferably in facilities management, building maintenance, or technical services.
  • Basic knowledge of building systems and maintenance procedures.

• Skills:

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and facility management software.
  • Strong organizational skills and attention to detail.
  • Ability to multitask, prioritize, and manage time effectively.
  • Excellent communication skills, both written and verbal.
  • Problem-solving and troubleshooting skills.

• Personal Attributes:

  • Strong team player with the ability to work independently.
  • Eagerness to learn and grow within the FMG field.
  • Professional attitude and excellent customer service skills.